Board of Trustees

President: Dawn P.

Vice President: Sarah K.

Secretary: Katie F.

Treasurer: Open

Trustee: Teresa F.

Trustee: Abbie S.

Trustee: Valerie E.

Trustee: Doddie J.

Trustee: Amy H.

Trustee: Cindy T.

Greig Memorial Library

Board of Trustees Agenda

January 20, 2026

6:30 PM Board Meeting

Call to order - Dawn Pelton

Roll Call

Consent Agenda

1) Approval of the agenda

2) Approval of minutes

3) Approval of Cash balances, income statements, and bills

Public Comment

Director’s report - Autumn Hughes

Friends of the Library - Crystle Adams

Committee Reports:

1) Facilities - Abbie and Doddie

2) Finances - Dawn Pelton

3) Programming - Sarah and Amy

4) Books/Library content - Teresa

5) Branding - Katie and Val

Business - Action Items to be Considered or Voted Upon

1) Logo

2) Handbook

Miscellaneous Business - Non actionable items

1) Updates on grants

2) Budget

3) March Annual meeting and election of officers - Terms for Doddie, Dawn and

Amy up for renewal.

Closed session if needed:

Pursuant to 5 ILCS 120/2(c)1: the appointment, employment, compensation, discipline,

performance or dismissal of specific employees of the public body

Adjournment - Next meeting - February 17, 2026 - 6:30 PM

2026 - Johnson, Pelton, Hatch

2027 - Koss, Fell, Erickson, and Seaney

2028 - Frey and Teel

Greig Memorial Library  Board of Trustees Meeting Minutes November 18th, 2025 6:30 PM Regular Board Meeting Call to Order:  The Greig Memorial Library Trustees met at their regular board meeting in the Library Museum. The meeting was called to order by Dawn Pelton, President, at 6:00 p.m.  Roll Call:  The following trustees were present: Teresa Fell, Valerie Erickson, Katie Frey, Amy Hatch, Doddie Johnson, Sarah Koss, Abbie Seaney, Cindy Teel The following trustee was absent: None Others In Attendance: None Consent Agenda: 1) Approval of the agenda 2) Approval of October regular minutes  3) Approval of cash balances, income statements, and bills Amy Hatch made a motion to approve the Consent Agenda. Theresa Fell seconded the motion. The motion carried. Public Comment: None Director’s Report – Autumn Hughes – Accessibility grant and per capita report and survey are due soon. We will be applying for the accessibility grant to make the first floor bathroom handicap accessible.  Friends of the Library Report – Crystle Adams – Halloween was successful. The Christmas theme is “Frosty the Snowman.” All crafts and activities will be available throughout the month of December. There will be 4 gift baskets for families to enter to win. The next quarterly meeting will be January 6th at 6pm. Committee Reports: 1) Facilities – Abbie Seaney and Doddie Johnson – none 2) Finances – Dawn Pelton – none 3) Programming – Sarah Koss and Amy Hatch – none 4) Books/Library Content – Teresa Fell – none 5) Branding – Valerie Erickson and Katie Frey – Narrowing down a brand. Bring final designs to the next meeting.  Business-Action Items to be Considered or Voted Upon (exact wording of the motion, who made the motion, and the result of the motion):  1) December Trustee Meeting - A motion was made to cancel the December Trustee Meeting made by Amy Hatch and seconded by Val Erickson. Motion carried. 2) New Leave Policy - A motion was made to accept the new leave policy, effective January 1, 2026, was made by Sarah Koss and seconded by Cindy Teel. Motion carried.  3) Salary - A motion was made to increase the librarian’s salary by 3%, effective January 1, 2026, was made by Teresa Fell and seconded by Sarah Koss. Motion carried.  Miscellaneous Business – Non actionable items 1) Updates on grants: Book drop needs to be installed by December 31st. Technology grant may include a 3D printer, lighting, electronic bulletin board, Tonie Boxes, Yoto, Smart TV, etc.  2) Review employee handbook before January meeting.  3) Review holiday hours: Posted to the website, social media, and on the front door. Closed Session if needed: Board entered closed session at 7:14 p.m. Pursuant to 5 ILCS 120/2(c)1: the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body. At 7:20 p.m., the board exited the closed session and reconvened the open meeting. Adjournment  –  Amy Hatch made a motion to adjourn the regular board meeting. Abbie Seaney seconded the motion. The motion carried. The meeting was adjourned at 7:26 p.m. The next meeting will be held on January 20th, 2026 at 6:30 p.m.