Board of Trustees

President: Dawn P.

Vice President: Sarah K.

Secretary: Katie F.

Treasurer: Open

Trustee: Teresa F.

Trustee: Abbie S.

Trustee: Valerie E.

Trustee: Doddie J.

Trustee: Amy H.

Greig Memorial Library

Board of Trustees Agenda

April 15, 2025

6:30 PM Board Meeting

Call to order - Dawn Pelton

Roll Call

Consent Agenda - Dawn Pelton

1) Approval of the agenda

2) Approval of minutes

3) Approval of Cash balances, income statements, and bills

Public Comment

Director’s report - Autumn Hughes

Friends of the Library - Dawn Peters

Committee Reports:

1) Facilities - Abbie and Doddie

2) Finances - Dawn Pelton

3) Programming - Sarah and Amy

4) Books/Library content - Teresa

5) Branding - Katie

Business - Action Items to be Considered or Voted Upon

Miscellaneous Business - Non actionable items

1) Discuss new board member

2) Clean up day(s)

3) Committee for Val

4) Brochure for endowment account - Thoughts - Galesburg Community Foundation

also needs approve the wording

5) Bush and concrete removal by city

6) Zoo/QC Botanical/Putnam pass

Closed session if needed:

Pursuant to 5 ILCS 120/2(c)1: the appointment, employment, compensation, discipline,

performance or dismissal of specific employees of the public body

Adjournment - Next meeting - May 20, 2025 - 6:30 PM

2026 - Johnson, Pelton, Hatch

2027 - Koss, Fell, Erickson, and Seaney

2028 - Frey and opening

Greig Memorial Library 

Board of Trustees Meeting Minutes

March 18, 2025

6:30 PM Regular Board Meeting

Call to Order: 

The Greig Memorial Library Trustees met at their regular board meeting in the Library Museum. The meeting was called to order by Dawn Pelton, President, at 6:30 p.m. 

Roll Call: 

The following trustees were present: Valerie Erickson, Teresa Fell, Katie Frey, Amy Hatch, Doddie Johnson, Sarah Koss, Dawn Pelton, Dawn Peters

The following trustees were absent: Abbie Seaney

Others In Attendance: Library Director, Autumn Hughes; Friends of the Library, Crystle Adams 

Consent Agenda:

1. Approval of the agenda

2. Approval of February regular minutes 

3. Approval of cash balances, income statements, and bills

     Sarah Koss made a motion to approve the Consent Agenda.  Teresa Fell seconded the motion. The motion carried.

Public Comment: None

Director’s Report–Autumn Hughes–GML was featured in an ILA article in “The Reporter” as a unique library in Illinois. The library received a grant. The Summer Reading Program will take place June 8-July 5. A weekly book and theme-based activity during the week will take place with two hands-on activities every other Saturday. Donations of toilet paper rolls, paper towel rolls, and boxes of various sizes are being requested. Tickets can be earned for completion of weekly goals during the Summer Reading Program. Several businesses have been contacted for donation of prizes. Autumn and Dawn Peters attended the ROWVA Community Night. A drawing took place for a Quiet Night (book basket) and a Game Night basket. Two library cards were also issued after the event.

Friends of the Library Report–Crystle Adams–The Fun Bundle Pass Membership for Niabi Zoo, the Putnam Museum, and the QC Botanical Center will be purchased in April for $234; it was suggested that the pass(es) be placed on lanyards. Friends approved Autumn’s list of items from iRead. Friends will set a budget for future summer reading programs. The next quarterly meeting will be an Annual Meeting on April 1, 2025, at 6:30 p.m.

Committee Reports:

1. Facilities–Abbie Seaney and Doddie Johnson–none

2. Finances–Dawn Pelton–none

3. Programming–Sarah Koss and Amy Hatch–none

4. Books/Library Content–Teresa Fell–seed packet pickup discussion & donation of seeds by Teresa

5. Branding–Dawn Peters and Katie Frey–none

Business-Action Items to be Considered or Voted Upon 

1. Renewal of terms–Katie Frey renewed her term as a Board Trustee; Dawn Peters did not renew her term

2. Election of officers–President, Dawn Pelton; Vice President, Sarah Koss; Secretary, Katie Frey; Treasurer position is open

3. Security Camera Policy–Amy Hatch made a motion to approve the Security Camera Policy. Doddie Johnson seconded the motion. The motion carried.

Miscellaneous Business-Non actionable items

1. Zoo Pass Policy–will amend if needed next month after Friends gives more information regarding the number of cards in the Fun Bundle Pass

2. New board member–discussion

3. Clean-up day(s)--overgrowth of bushes mentioned blocking the flower boxes and insect issues; a date(s) will be selected next month

Closed Session: *No closed session was needed.

Pursuant to 5 ILCS 120/2(c)1: the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body

Adjournment–Teresa Fell made a motion to adjourn the regular board meeting.  Amy Hatch seconded the motion. The motion carried. The meeting was adjourned at 7:52 p.m.

The next meeting will be held on April 15, 2025 at 6:30 p.m.