Board of Trustees

President: Dawn P.

Vice President: Sarah K.

Secretary: Katie F.

Treasurer: Abbie S.

Trustee: Teresa F.

Trustee: Open

Trustee: Valerie T.

Trustee: Doddie J.

Trustee: Amy H.

Trustee: Cindy T.

Greig Memorial Library Board of Trustees Agenda 

August 18, 2026 6:30 PM Board Meeting 

 Call to order - Dawn Pelton Roll Call  Consent Agenda 

1)  Approval of the agenda 

2)  Approval of minutes 

3)  Approval of Cash balances, income statements, and bills  Public Comment -  

Director’s report -   Autumn Hughes 

Friends of the Library - Crystle Adams 

Committee Reports: 

1) Facilities - Abbie and Doddie 2) Finances - Dawn Pelton 

3) Programming - Amy 

4) Books/Library content - Teresa and Cindy 

5) Branding - Katie and Val Business  - Action Items to be Considered or Voted Upon   

 1)  Flooring options - clean or new

 Miscellaneous Business - Non actionable items

 1) Updates on grants

 2) Weeding of books and book sale 

3) Review of Development and Contested policy - 

Focus on purpose, collection objective, criteria for material selection, gifts of books and library material (We will look at the other parts in the coming months.) 

4) New trustee discussion 

 5) Dumpster party - 

August 29 - 3 to 7 PM - 

We will be ordering Casey’s pizza.  I will bring desserts, water and pop.   Family and friends may join us.   

August 30 - 3 to 7 PM - If this date isn’t needed I will send out an email after we finish on the 29th.   I won’t be able to help this evening as I am hosting a Zoom meeting during this time.   

Closed session if needed: Pursuant to 5 ILCS 120/2(c)1:  the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body Adjournment - Next meeting - September 15, 2026  - 6:30 PM 2027 -

 Open position, Fell, Erickson, and Seaney 

2028 - Frey and Teel 

2029 - Johnson, Pelton, Hatch 

Greig Memorial Library  Board of Trustees Meeting Minutes July 21, 2026 6:30 PM Regular Board Meeting Call to Order:  The Greig Memorial Library Trustees met at their regular board meeting in the Library Museum. The meeting was called to order by Dawn Pelton, President, at 6:30 p.m.  Roll Call:  The following trustees were present: Katie Frey, Amy Hatch, Doddie Johnson, Abbie Seaney, Cindy Teel, Valerie Tobias The following trustees were absent: Teresa Fell Others In Attendance: None Consent Agenda: 1) Approval of the agenda 2) Approval of June regular minutes  3) Approval of cash balances, income statements, and bills Valerie Tobias made a motion to approve the Consent Agenda. Cindy Teel seconded the motion. The motion carried. Public Comment – None Director’s Report – Autumn Hughes – Summer reading had 18 kids that participated. Next year’s summer reading theme is “Reading Expands Our Universe.” The Illinois Public Library Annual Report (IPLAR) has completed and turned in. The new Library Program Specialist is requesting some changes concerning trustee communications. Book weeding has been completed and the book sale is ready for August.  Friends of the Library Report – Crystle Adams – Friends of the Library Quarterly meeting is set for October 6, 2026 at 6 p.m., if needed. School supply handout will be July 25 during library hours. The Niabi Zoo pass has been renewed. The Peggy Shipp memorial is still being planned for Friends of the Library Week in October. The theme for Halloween will be “The Many Adventures of Winnie the Pooh.” Committee Reports: 1) Facilities – Abbie Seaney and Doddie Johnson – Discussion of quotes for new flooring and lighting.   2) Finances – Dawn Pelton – An accounting error from the city has been discovered and the library will receive a check for approximately $16,000.   3) Programming – Sarah Koss and Amy Hatch – none 4) Books/Library Content – Teresa Fell – none 5) Branding – Valerie Erickson and Katie Frey – none Business – Action Items to be Considered or Voted Upon (exact wording of the motion, who made the motion, and the result of the motion):  1) Dumpster rental – Book sale clean up will be August 29 and 30th from 3-7 p.m. A motion was made by Doddie Johnson to rent a dumpster. Abbie Seaney seconded the motion. The motion passed.  2) Memorial Funds – A motion was made by Amy Hatch to move the McKie, Sandy, and Windsor Memorials from the library checking account to the library savings account. Valerie Tobias seconded the motion. The motion passed.  Miscellaneous Business – Non actionable items 1) Updates on grants – Autumn is applying for a grant regarding bathroom updates.  2) Weeding of books and book sale – Book sale is all of August.  3) Review of Development and Contested policy  4) Weeding policy 5) New trustee discussion The meeting concluded at 7:44 p.m. The next meeting will be held on August 18, 2026 at 6:30 p.m.